How to Share Files and Folders in OneDrive

Introduction:

Sharing files and folders in OneDrive allows you to collaborate with others efficiently while maintaining control over access permissions. This guide explains how to share files securely from your desktop and the web.

Steps (Desktop App):

1. Open OneDrive:

   • Locate the OneDrive folder on your computer.
   • Navigate to the file or folder you wish to share.

2. Right-click and Select Share:

   • Right-click on the file or folder and choose the Share option from the context menu.

3. Adjust Sharing Permissions:

   • In the pop-up window, click on the settings icon to adjust permissions (e.g., View Only or Edit).
   • Decide if recipients can share the file further.

4. Send the Link:

• Enter the recipient's email address or copy the link to share directly via email or messaging platforms.
• Click Send or Copy Link.

Steps (Web):

1. Sign In to OneDrive:

   • Open OneDrive in your web browser and log in with your credentials.

2. Locate the File or Folder:

   • Navigate to the desired file or folder within your OneDrive storage.

3. Click on the Share Icon:

   • Select the file or folder and click on the Share button in the toolbar.

4. Configure Access Settings:

   • Choose whether the link allows Anyone with the link or Specific People to access the file.
   • Adjust editing permissions as needed.

5. Share the Link:

   • Enter the recipient's email address or generate a link to share.
   • Click Send or Copy Link.

Conclusion:

Sharing files in OneDrive is a secure and efficient way to collaborate with team members or external users. With permission controls, you can ensure data security while maintaining flexibility. Start sharing today to enhance your productivity!