How to Configure Automatic Replies in Microsoft Outlook

Introduction:

Automatic Replies (Out of Office) notify others when you're unavailable. This guide walks you through setting up automatic replies with options to customize messages, schedule them, and set specific rules.

Steps (Desktop):

1. Open Outlook and go to File > Automatic Replies.
2. In the dialog box, select Send Automatic Replies.
3. To schedule, check Only send during this time range and specify start and end times.
4. Type your message for Inside My Organization and Outside My Organization.
5. Use the Rules button to set specific conditions (e.g., forwarding emails).
6. Click OK to save settings.

Steps (Web):

1. Log in to Outlook Web via Office 365.
2. Click the gear icon (Settings) and select View all Outlook settings.
3. Navigate to Mail > Automatic Replies.
4. Toggle on Automatic replies and specify start and end times if needed.
5. Enter messages for internal and external contacts.
6. Save changes.

Conclusion:

Setting up automatic replies ensures timely communication and professionalism. Customize options to fit your specific needs during absences.