How to Create and Manage Email Signatures in Outlook

Introduction:

Email signatures provide a professional touch to communications. This guide shows how to create, edit, and assign signatures in Outlook.

Steps (Desktop):

1. Go to File > Options > Mail > Signatures.
2. In the Signatures and Stationery dialog, click New to create a signature.
3. Enter your signature text and format it using the toolbar (e.g., add a logo).
4. Assign the signature to new messages or replies using the dropdown menus.
5. Click OK to save and apply the signature.

Steps (Web):

1. Log in to Outlook Web via Office 365.
2. Click the gear icon (Settings) and select View all Outlook settings.
3. Navigate to Mail > Compose and reply.
4. Enter your signature in the provided box and format it as needed.
5. Use the toggles to set the signature for new emails and replies.
6. Save changes.

Conclusion:

Using a signature enhances your email's professionalism and brand. Create multiple signatures for different purposes and assign them accordingly.