How to Organize Emails Using Folders and Rules in Outlook

Introduction:

A clutter-free inbox enhances productivity. Learn how to use folders and rules in Outlook to organize and automate email sorting.

Steps (Desktop):

1. To create a folder, right-click Inbox and select New Folder. Name it appropriately.
2. Go to File > Manage Rules & Alerts > New Rule to create a rule.
3. Select a template or create a custom rule (e.g., move emails from specific senders to a folder).
4. Specify conditions and actions, then click Finish.
5. Test the rule by sending a relevant email.

Steps (Web):

1. Log in to Outlook Web via Office 365.
2. Right-click Inbox and select Create new folder.
3. Go to Settings > Rules and click Add a new rule.
4. Set the condition (e.g., sender address) and action (e.g., move to a folder).
5. Save the rule and test it with an incoming email.

Conclusion:​

Using folders and rules helps keep your inbox clean and ensures important messages are easily accessible.