Ensuring Data Integrity When Managing PST Files in Outlook

Introduction

Handling PST files efficiently minimizes the risk of data loss. This guide offers best practices for managing PST files in the new Outlook.

Step-by-Step Instructions

Archiving Old Emails

• Use File > Tools > Clean Up Old Items to archive outdated emails.

Regular Backups

• Export PST files periodically using File > Open & Export > Import/Export.

Reducing PST Size

• Delete unnecessary emails and compact the PST file by going to File > Account Settings > Data Files.

Tips and Tools

• Use OneDrive to back up PST files securely.
• Split large PST files into smaller ones to avoid performance issues.

Common Pitfalls

• Neglecting Backups:

 Always maintain a recent backup to prevent data loss.

• Exceeding Size Limits:

 Avoid oversized PST files by organizing emails regularly.

Conclusion

Managing PST files ensures data integrity and supports efficient email organization.