How to Create and Use Email Templates in Outlook

Introduction

Email templates in Outlook save time by providing a reusable format for frequently sent messages. Here's how to create and use templates in Outlook.

Steps to Create a Template (Desktop)

1. Open Outlook and click New Email.
2. Draft your email, including the subject and body content.
3. Click File > Save As.
4. In the Save As dialog box:
   • Choose Outlook Template (*.oft) as the file type.
   • Name your template and save it in the default folder.

Using a Template

1. Go to New Items > More Items > Choose Form.
2. Select User Templates in File System from the dropdown menu.
3. Choose your saved template and click Open.
4. Customize the email as needed and send it.

Steps for Outlook Web

1. Draft an email.
2. Click the three dots (ellipsis) in the toolbar and select My Templates.
3. Use pre-existing templates or create a new one by clicking + Template.
4. Save your new template and reuse it by selecting it from the same menu.

Conclusion

Using email templates streamlines communication and ensures consistency in messaging.