How to Organize Emails Using Categories, Flags, and Folders

Introduction

Organizing emails properly helps improve productivity and ensures important messages are easily accessible.

Steps to Categorize Emails

1. Right-click an email.
2. Select Categorize > Choose a color category (or create a new one).
3. Use categories to filter and search emails efficiently.

Steps to Flag Emails for Follow-Up

1. Right-click an email and select Follow Up.
2. Choose a due date (e.g., Today, Tomorrow, Custom).
3. The email is now marked for action with a red flag.

Steps to Organize Emails into Folders

1. Right-click Inbox and select New Folder.
2. Name the folder and press Enter.
3. Drag and drop emails into the folder or set up Rules to automate organization.

Conclusion

Using categories, flags, and folders streamlines workflow and ensures important messages are managed effectively.