How to Use Outlook Email Templates for Faster Communication

Introduction

Email templates save time by allowing users to send pre-written responses to frequently asked questions.

Step-by-Step Guide

1. Create a New Template
   • Compose a new email and write your message.
   • Click File > Save As > Outlook Template (.oft).
2. Use a Template for a New Email
   • Go to New Items > Choose Form > User Templates in File System.
   • Select the saved template and send it.
3. Automate with Quick Parts
   • Highlight text in an email, go to Insert > Quick Parts > Save Selection to Quick Parts Gallery.

Conclusion

Using templates improves response time and ensures consistent messaging.